Function Management Policy
The importance of consistent use of Chinook as well as the need to protect the integrity, and in some cases, the confidentiality of certain data, requires that certain individuals be assigned the authority to determine practice for, monitor, and oversee use of the functional modules within Chinook. Assignments are made to individuals by virtue of their positions. These individuals exercise this authority within the framework of Libraries and University policies. Appropriate consultation with interested parties is expected within this framework.
This authority is described in computer terminology as "system ownership" or "function ownership." Individuals holding such authority in the Libraries will be referred to as function managers. Function managers set standards for operations within the system or module concerned, determine who shall receive security clearance, determine practice for the functions for which they are responsible, and oversee the use of these functions. Each function manager is also responsible for maintaining parameters, code tables, etc., for that function.
Functions within Chinook for which there are designated managers include:
|Acquisitions||Head of Acquisitions|
|Authority Control||Head of Cataloging|
|Cataloging||Head of Cataloging|
|Circulation||Head of Circulation|
|Online Catalog/Gateway||Associate Director of Public Services|
|Serials Control||Head of Serials|
Responsibilities for types of records have also been delegated:
|authority||Head of Cataloging|
|bibliographic||Head of Cataloging|
|checkin||Head of Serials|
|course||Head of Circulation|
|informational/help records/gateway||Associate Director of Public Services|
|item||Head of Cataloging|
|order||Head of Acquisitions|
|patron||Head of Circulation|
|patron financial records||Head of Circulation|
|vendor||Head of Acquisitions|
Management of, or responsibility for individual functions is distinct from responsibility for operation of the system as a whole. The Chinook Oversight Group (COG) is a committee composed of the function managers or their designees. COG is responsible jointly for coordination between functions and general oversight of system operations. Responsibility for assuring the software and equipment of the entire system is functioning satisfactorily rests with the Systems Department, with the Systems Librarian serving as system operator.