Libraries Policies: Cataloging Policies
Transfer of Materials
It is sometimes necessary or desirable to transfer materials from one Libraries location to another. Because of the "Block" system of location, which assigns materials to particular locations according to their call numbers (see LOCATION OF MATERIALS), transferring is not a common activity.
- Requesting a Transfer
Requests for transfer of materials should be considered carefully. Whenever possible, user needs for items in other locations should be satisfied through referral to the other locations, or through telephone consultation. Only if transfer of materials addresses a genuine need that cannot be reasonably satisfied in some other manner, and if the value of the transfer is not overridden by other considerations should a transfer be requested.
All requests for transfer must be signed off on by the librarian responsible for the location into which the item is to be transferred, the librarian responsible for the location from which an item is to be moved, and the librarian responsible for the block (if different from the first two).
Requests for transfer of materials must be referred to the appropriate cataloging unit, so that all necessary record modification, relabelling, etc. can take place.
- Permanence. Transfers are generally intended to be permanent. It may occasionally be desirable to transfer materials from one location to another for a shorter-term use, but under no circumstances should materials be transferred for periods of less than one year. Shorter term temporary relocation should be handled through the circulation system.
See also: Location of Materials
Additional Descriptors: Block locations -- Transfers