Digital Resources Cataloging Team

I.      Digital Resources Metadata Planning and Provision

II.    Electronic Book Cataloging

III. Electronic Integrated Resources Cataloging

IV.  Batch Loading of MARC records

I.      Digital Resources Metadata Planning and Provision

      In 2005, a collaboration between all campuses in the CU System resulted in the purchase of the Luna digital asset management system.  While each campus, and even individual academic departments, will have their own implementations of the Luna system, they together form the CU Digital Library.  Our CU-Boulder Libraries’ implementation, and descriptions of all our digitization projects, can be found at the DIgital Asset Library (DIAL).  The Digital Resources Cataloging Team works with digital initiatives project managers across the University Libraries to plan and provide metadata for digital resources produced in-house or by outsourced agencies. 

      As with all cataloging efforts in CMS, the Digital Resources Cataloging Team takes a standards-based approach to metadata provision in order to provide reliable structures and consistent provision of data.  Standards, best practices, and controlled vocabularies employed thus far include:

Descriptive metadata structure standards

·         Metadata Object Description Schema (MODS)

·         MARC Bibliographic / OCLC Bibliographic Formats and Standards for MARC 21

·         MARCXML

·         Dublin Core (DC)

·         Collaborative Digitization Program’s Dublin Core Metadata Best Practices

·         Visual Resources Association (VRA) Core 4.0

Descriptive metadata content standards

·         Anglo-American Cataloguing Rules, 2nd edition (AACR2)

·         Cataloging Cultural Objects (CCO)

Authority data standards

·         MARC Authority / OCLC Authority Record Format

Technical metadata standard

·         Technical Metadata for Digital Still Images in XML (MIX)

Other metadata standard

·         Metadata Encoding & Transmission Standard (METS)

Controlled vocabularies

·         Library of Congress Name Authority File (LCNAF)

·         Library of Congress Subject Headings (LCSH)

·         Library of Congress Thesaurus of Graphic Materials I: Subject Terms (TGM I)

·         Getty Art & Architecture Thesaurus (AAT)

The Digital Resources Cataloging Team has been involved in planning and providing metadata for several of the Libraries’ digital projects, which include:

      More information on digitization, project planning, access and delivery, and rights and restrictions on digital collections can be found at:  http://ucblibraries.colorado.edu/systems/digitalinitiatives/tools.htm. The following documents have been produced to help plan and provide metadata for the Libraries’ digital initiatives:

·   University of Colorado Digital Library Metadata Best Practices

All implementations of the University of Colorado Digital Library, including DIAL, must follow appropriate metadata standards.  This document offers an introduction to metadata, provides links to resources containing more information on various metadata schemas, and describes the required and recommended elements for collections in the CU Digital Library.

·   DIAL Metadata: Worksheet | Worksheet Instructions

If the metadata for your digital collection already exists in another system (e.g., Chinook), you can use this worksheet to crosswalk the data from the existing system into DIAL.  It is also helpful in planning a new DIAL Inscribe cataloging template, if one does not already exist.

·   Procedure for Batch Loading Metadata into DIAL

·         Aerial Photographs of Colorado Collection: Download import template (Excel file)

·         Building Colorado Story by Story: The Sanborn Fire Insurance Maps of Colorado Collection: Download import template (Excel file)

·         Dublin Core Training Collection: Download import template (Excel file)

·         Publishers Bindings Collection: Download import template (Excel file)

·   Inscribe Training Handout

Inscribe is the cataloging tool for DIAL.  This handout includes basic instructions for cataloging a record and using the media management tools.

·   METS Generator: Download Software | User Documentation | Technical Documentation

The METS Generator application takes administrative, technical, and descriptive metadata marked up in XML and wraps it into a single, valid METS record.

·   File Naming Conventions

Guidelines on File Naming Conventions
Documentation from Existing Collections

II.   Electronic Book Cataloging

Beginning in April 2006, CMS established a policy to create separate bibliographic records for print resources (monographic or serial) and their electronic reproductions. The E-Book Cataloging Procedures outline the steps to be followed for e-books when either there is a record available in OCLC for the electronic reproduction, or an electronic reproduction record will be derived from the existing print record.

III.  Electronic Integrating Resources Cataloging

      In 2007, the University Libraries implemented Innovative’s Electronic Resources Management (ERM) module.  All electronic resources that either (1) have a license agreement, or (2) the bibliographer wants listed on their A-Z subject list, now require an ERM resource record in Chinook.  All other electronic integrating resources (e.g., free Web site or databases) are cataloged in MARC by the Digital Resources Cataloging Team. 

IV.  Batch Loading of MARC Records

      The Digital Resources Cataloging Team and the Cataloging Management Team perform the majority of the University Libraries’ MARC batch loading.  The MARC Batch Loading Procedures is an internal document that provides general guidelines for batch loading, outlines specific procedures followed for individual batch loads, as well as statistics for all batch loads performed from July 2006 to the present.  Questions about batch loading MARC records should be forwarded to Christopher Cronin.  Completed and ongoing batch loads include: