Circulation Policy Manual: II
II. Library Borrower Types
- A. University of Colorado
- 1. Faculty and Staff
- 2. Proxy Cards
- 3. Students
- 4. Institute/Workshop Participants
- 5. UCB Alumni Association
- 6. Friends of the Libraries
- 7. Visiting Scholars
- B. Public and Other Academic Borrowers
University borrower types are determined by the UCB registrar and accounting offices. Individuals who qualify for more than one borrower category will receive the highest level of privileges.
1. Faculty and Staff
University of Colorado, Boulder faculty and staff are given identical circulation privileges.
Faculty status is given to those who have current faculty appointments and are paid by the University of Colorado payroll office or by contracts or grants. These appointments may be permanent or temporary. Temporary appointments may include, but are not limited to, guest lecturers, visiting faculty, and other short-term appointments. The Libraries receive weekly file loads of faculty from the University Enterprise Directory. We do not receive information on faculty in any “sponsored” or “affiliate” subdirectories. While we will register sponsored faculty manually at the main library and extend checkout privileges, certain services such as Interlibrary Loan require that the faculty member exist in the Enterprise Directory. Departmental liaisons are responsible for setting up their faculty in the directory. Library personnel do not have the authority to do this.
Staff employed by the University of Colorado, Boulder are automatically registered with the Libraries if they are on the University payroll for a 50% or more appointment. The appointment may be permanent or temporary.
Spouses, surviving spouses, and domestic partners of University of Colorado – Boulder faculty and staff may apply for a public patron card at no charge. Application must be made at the Norlin Circulation Desk by filling out the appropriate form. Library privileges will be the same as those of public patrons.
Borrowing privileges: public patrons.
Faculty and staff employed at other University of Colorado campuses receive the same privileges as Boulder campus faculty and staff. Faculty from other campuses are automatically registered. Staff from other campuses should present a University ID at the main circulation desk (Norlin) in order to be registered in the Library system (Chinook).
Borrowing privileges: faculty and staff.
Only faculty and staff of UCB may authorize a representative to check out materials on his or her account. A Proxy card will be issued upon presentation of a signed letter on letterhead stationary which states the representative's name and ID#, and the professor's name and ID#. Proxy cards are valid for one semester and may be renewed at the written request of the faculty or staff member.
The authorizing faculty or staff member assumes full responsibility for any library transaction made by the proxy in his or her name. This will include, as well, any penalties earned for failure to return recalled books, lost or damaged materials, etc.
Graduate status is given to tuition or fee-paying students who are currently enrolled in a graduate degree program at UCB. Graduate students attending the Boulder campus are automatically registered with the library.
Borrowing privileges: graduate students.
Undergraduate status is given to tuition or fee-paying students who are currently enrolled in an undergraduate degree program at UCB. Undergraduate students attending the Boulder campus are automatically registered with the Libraries. Undergraduate students from other University of Colorado campuses receive the same privileges as Boulder campus students. However, they must register at the main circulation desk (Norlin). If you have questions concerning your status, please contact the circulation desk at Norlin.
Borrowing privileges: undergraduate students
Special Students include those enrolled in Continuing Education, the SAVE program, Economic Institute, the International English Center, and senior auditors. Most special students are registered with the Libraries automatically. If you have questions concerning your status, please contact the main circulation desk (Norlin).
Borrowing privileges: special students.
Students at the Auraria, Colorado Springs and Health Sciences may borrow books using their UC ID, but must register first at the main circulation desk (Norlin).
Borrowing privileges: students at other UC campuses
Participants in institutes and workshops are eligible for short-term privileges at the Libraries. Depending upon the arrangements that have been made in advance, you will either be included on a list of participants provided by the Institute/Workshop Director, or you may be required to provide proof of registration in the program. In either case, you must present a photo ID at the main circulation desk in Norlin Library.
Borrowing privileges: institute/workshop participants.
Alumni Association Members are dues paying members of the University of Colorado, Boulder, Alumni Association. Members must present current Alumni Association membership card to the main circulation desk (Norlin). The Alumni Association Member must also be a Colorado resident to be granted borrowing privileges.
Borrowing privileges: Alumni Association members.
Colorado residents 18 and older, who are not currently affiliated with the University of Colorado, are eligible to join the Friends of the Libraries organization. A Friends membership includes privileges which exceed those of Public Patrons.
Students and faculty from universities outside of Colorado may obtain a Visiting Scholar card upon presentation of a letter from a qualified UCB academic sponsor and a photo ID. Generally speaking, UCB academic departments do not issue such letters without having been contacted in advance by a counterpart at the student's home university. Sponsoring letters should be presented at the main circulation desk in Norlin Library.
Borrowing privileges: visiting scholars.
1. Colorado Residents
Public patrons are those library patrons who register as citizens of the state of Colorado. A valid Colorado Driver’s License or State of Colorado ID card must be shown at the time of registration with the library and all patrons must be at least 18 years of age. Applicants under the age of 18 must have a parent register jointly with them to ensure that responsibility for all debts incurred will be met.
As of July 1, 2005, the fee for a public patron card is $75.00 ($65.00 for those 65 and older) per year. A card will be issued.
The University Libraries will remain open to anyone who walks through our doors. Use of materials, including electronic databases, within the Libraries remains a free service.
Staff, Faculty, and Students from other Colorado Academic Institutions which are State-funded receive privileges equivalent to Public Patrons, but are not charged for access to the UCB Libraries. Present your current Staff, Faculty, or Student ID at the main circulation desk in Norlin Library.
Borrowing privileges: public and other academic borrowers.