Circulation Policy Manual: III

I. General Circulation Information | II. Library Borrower Types | III. Loan Periods and Renewal | IV. Recalls, Holds, and Traces | V. Fines and Replacement Charges

III. Loan Periods and Renewal

A. Loan Periods

B. Renewal

1. Recalled or Hold Items

2. Renewal via the Web and by Telephone

3. Overdue Items

C. Books

D. Journals

E. Reserve

F. Non-circulating Materials

G. Atypical Materials

1. Music Library Special Policies

2. Science Library Special Policies

3. Maps

4. Media
5. Offsite Storage

A. Loan periods

Loan periods are determined by borrower type and/or item type. If the loan period of books would normally be past the patron's expiration date, the patron's expiration date becomes the date the books are due. Items that are recalled from a borrower will be due 14 days from the checkout date or 10 days from the date of the recall or on the scheduled due date if it is less that 10 days from the recall date. Items with multiple holds will have a shortened checkout period of 14 days. 

B. Renewal

See Borrower Types for renewal privileges granted to each type of library borrower.

 

Patrons are responsible for knowing the due dates of library materials checked out in their names.

 

For more details, see Circulation' home page.

 

1. Recalled or Hold Items

Materials that have outstanding holds or recalls may not be renewed.

 

2. Renewal via the Web and by Telephone

Patrons may renew their own books via the web by using “My Chinook”, which can be found on the Chinook homepage.  Items can be renewed by phone only by calling Circulation (303-492-7477) in Norlin Library.  This is true regardless of the branch owning the material.

 

3. Overdue Items

Items that are overdue by less than 90 days, and not recalled may be renewed according to patron type and restrictions stated above.  Some items, like journals and short term check out items, cannot be renewed.

 

Items that are more than 90 days (30 days for short term check out) overdue and have been declared lost MAY NOT be renewed. These items must be physically returned.   A non-negotiable billing fee of $10.00 will be charged for items returned after they have been declared lost.  This charge applies to ALL Library users.

C. Books

Books are checked out to qualified patrons for a time specified by the patron type. Please refer to description of privileges by patron type in Chapter II of this manual. Exceptions include those items that are classed as non-circulating.

D. Journals

Bound journals may be checked out for a period of 2 days to University of Colorado faculty, staff, graduate students and affiliates.  Policies governing the circulation of unbound journals are set by individual Libraries departments. A patron may only have a maximum of 5 bound journals checked out at any time. Journals may not be recalled, held, or renewed.

E. Reserve

Items are placed on reserve for University classes at the request of the professor. These materials may consist of library materials or professors’ personal materials.  Loan periods for this material are restricted to provide access to more users. Loan periods are: 2-hours (specify overnight or no overnight), 4-hours (specify overnight or no overnight), 24-hours, 72 hours. If an item having a 2-hour or 4-hour loan period is taken overnight, that item will be due the next operating day one hour after opening time. Holds and recalls cannot be placed on these items and they cannot be renewed. A patron may only have a maximum of 5 reserve items checked out at any time. This does not apply to reserve material in electronic format which does not check out in the traditional way.

F. Non-Circulating Materials

Examples of non-circulating material are reference materials, rare or delicate books, and other material designated for use in the Libraries. Any request for exceptions should be referred to the departmental librarian.

G. Atypical Materials

Other circulating materials in the Libraries may consist of items such as sound recordings, software, videos, maps, etc. The policies governing these items are set by the individual departments.  Some of these materials may be subject to fines.

 

1. Music Library Special Circulation Policies

 

2. Science Library Special Policies

 

3. Map Library Special Policies

 

4. Media Library Special Policies

 

5. Offsite Storage

 

Items stored offsite may be requested at any circulation desk or online through Chinook using the recall/hold function.  Public patrons can only request material stored off site from a Circulation Desk.  Material will be picked up every day, Monday through Friday, and returned to Norlin Circulation. In general the turn around time will be three business days.  Patrons will be notified when their material is ready to be picked up.  Material retrieved from storage will be held for 10 days.

 

Books will check out according to existing policies for each patron type.

Journals can be checked out for 7 days by all CU affiliated patrons with a limit of 5 volumes at a time. One renewal is allowed. All offsite material must be returned to Norlin Circulation.  Public patrons and non-CU affiliates who have requested journals will be allowed to checkout journal(s) for in library use only. These journals must be returned to Norlin Circulation by closing time the same day as checkout.