UCB Libraries

photo: Flatirons & Campus

Borrowing Privileges:
    Faculty & Staff

Faculty and staff are automatically registered with the Libraries shortly after the employment date. For any problems with registration, contact the Norlin Circulation Deks at 303-492-7477 or email us at norcirc@colorado.edu.


Your Buff One card or any photo ID will serve as your library card. You must present a photo ID every time you check out library materials. Your library privileges are valid until termination of employment. Retired faculty and staff have the same privileges as other faculty/staff and are also automatically registered with the Libraries.

Faculty and staff of UCB ONLY may authorize a representative to check out materials on his or her account. A Proxy card will be issued upon presentation of a signed letter on letterhead stationary which states the representative's name and ID number, as well as the professor's/staff member's ID number. Proxy cards are valid for one semester and may be renewed at the written request of the faculty or staff member.

Books circulate to faculty and staff for 180 days (six months) with the exception of journals or short-period loan items. Bound journals circulate to faculty and staff for two days and are nonrenewable. Unbound journals circulate only with special permission from the area librarian. Circulation privileges will be revoked if a journal becomes overdue. Return of the journal(s) will reinstate library privileges. A maximum of five journals may be checked out simultaneously. Faculty and staff may have up to 500 items checked out on their account.

Faculty & Staff may use both Prospector and Interlibrary Loan free of charge to order materials not owned by the UCB Libraries. Prospector may also be used to order materials which the UCB Libraries owns but which are currently checked out.

"My Chinook," a feature located on the Chinook Catalog main page, serves as an access point to your library account. After authenticating using your IdentiKey, you may renew your own books, place or cancel holds, create preferred searches, and use other Chinook services.


If you are unable to access your My Chinook account, call the main Circulation Desk at 303-492-7477, or email us at norcirc@colorado.edu.

Most books may be renewed for an unlimited number of times, unless recalled by another patron. Books may be renewed in any of the following ways:

in person at the Circulation desk, or


by phone at 303-492-7477, or


by e-mail at norcirc@colorado.edu, or

via the web by using the My Chinook option in Chinook.

If a book is checked out to another patron, you may request that the Circulation staff recall it for you (advance the due date of the item and notify you when it is returned). If the book is due in more than two weeks, the due date is changed to 10 days from the time the recall was placed. When the item is returned, a notice is e-mailed to you indicating that it is available for pickup. You may also initiate a recall through Chinook by using the Recall/Hold button.


If a book checked out to you is requested by another borrower, you will be notified by e-mail of the adjusted due date. This new due date is the latest that you can return materials before your library account is blocked. As long as there is a recall on the book you cannot renew it.

If you are unable to locate a book in the stacks and there is no record of its having been checked out, you may request that the Circulation staff search for the item. This usually takes several days. After the trace is completed, you will be notified by mail concerning the status of the book.

Circulation privileges will be revoked for anyone who has one or more overdue recalled books, or one or more billed items. Charges for books assumed lost and/or overdue fines will be referred to a collection agency as required by Colorado State Law, if unpaid 30 days after the bill due date.

Items assumed lost (90 days overdue in most cases; 30 days for short term checkouts such as bound journals) are billed for replacement at the following rates:


Bound Journals




Government Information

$ 50.00


If the item is returned, the replacement fee is waived and library privileges are automatically reinstated, but effective July 1, 2005, there will be non-refundable $10.00 service charge per item, to cover our billing costs. This service charge applies to ALL LIBRARY USERS.

During library hours, please return books to the appropriate library. After hours, you may use the outside book drops. We encourage patrons to obtain receipts for books returned to UCB Libraries.


We discourage returning our books to non-UCB Libraries as you may be held responsible if the book does not reach us.

All Renewals


Billing Inquiries


Business Library Hours


Earth Sciences Library Hours


Engineering, Mathematics & Phyics Library Hours


Music Library Hours


Norlin Library Hours