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Bibliographer's Manual

Table of Contents | I. Introduction | II. Bibliographer | III. Functions | IV. Mission | V. Program | VI. Appendix

 

VI. Appendix

 

A. Helpful documents and explanations

1. Contacts Within the Libraries To:
Order a monograph using a print-out or brochure:
Assistant to Acquisitions Librarian

 

Order a monograph using email:
Assistant to Acquisitions Librarian or libacq@colorado.edu

 

Order a new serial title:
Serials Acquisition in Acquisitions Department

 

Order an item from supplies or from a catalog:
Supply Room

 

Cancel a journal:
Serials Acquisitions in Acquisitions Department + Collections Development Librarian

 

Request a Chinook password:
Systems Department

 

Report e-journals not functioning as they should:
Electronic Resources Specialist

 

Get help with making a list* on Chinook:
Staff in Technical Services or Circulation familiar with Chinook processes

 

Get circulation statistics:
Head, Circulation Department

 

Transfer a book to another department:
Head of the respective departments

 

Inquire about or change your subject profile:
Head of Acquisitions

 

Add a gift to the collection:
Gifts Librarian

 

Obtain a copy of the most recent program review for a department:
Collection Development Librarian or Administrative Assistant of the Teaching Department

 

Inquire about or discuss an online database:
Electronic Resources Librarian

 

Inquire about bibliographic funds:
Collection Development Librarian or Associate Director for Public Services

 

Inquire about order records:
Assistant to Acquisitions Librarian

 

Report an error in a Chinook bibliographic record:
Bibliographic Maintenance in Cataloging

 

Request a change in a bibliographic record:
Bibliographic Maintenance in Cataloging

 

Report material that needs preservation work:
Assistant to Preservation Librarian

 

Request help with location of a book being processed:
Assistant to Acquisitions Librarian

 

* examples of useful Chinook lists:

Lists of serial prices and titles paid for by a fund.

 

Lists of circulation statistics for a class of monographs

 

Lists of new materials cataloged during a time period

 

Lists of lost and paid for materials

 

Etc.

B. Forms, Instructions, and Lists

1. Acquisitions Fund Names

Monographic

 

antmo Anthropology

artmo Art

asnmo Asian

astmo Astronomy,Astrophysics, Meteorology

biomo Biology

busmo Business

cdsmo Communication Disorders

chemo Chemistry

clamo Classics

colmo Comparative Literature

commo Communications

cscmo Computer Science

desmo Design

ecomo Economics

edumo Education

engmo Engineering

escmo Earth Science

filmo Film Studies

fremo French

geomo Geography

germo German

glomo Global Change

hismo History

itamo Italian

joumo Journalism

juvmo Juvenile

kinmo Kinesiology

libmo Library Science

linmo Linguistics

litmo Literature

matmo Mathematics

mcdmo MCDBiology

minmo Minorities

msmmo Museum Studies

musmo Music

phimo Philosophy

phymo Physiology

polmo Political Science

psymo Psychology

refmo Reference

relmo Religious Studies

scimo Science

slamo Slavic Studies

socmo Sociology

spamo Spanish

spcmo Special Collections

swomo Women's Studies

themo Theatre

undmo Undergraduate Studies

 

Serial

antsu Anthropology

artsu Art

arvsu Archives

asnsu Asian Studies

astsu Astronomy

biosu Biology

bussu Business

cdssu Communication Disorders

chesu Chemistry

clasu Classics

colsu Comparative Literature

comsu Communications

cscsu Computer Science

dessu Design

ecosu Economics

edusu Education

engsu Engineering

escsu Earth Science

filsu Film Studies

fresu French

undsu Undergraduate Studies
geosu Geography

gersu German

glosu Global Warming

govsu Government Documents

hissu History

itasu Italian

jousu Journalism

juvsu Juvenile

kinsu Kinesiology

latsu Latin

libsu Library Science

linsu Linguistics

litsu Literature

mapsu Maps

matsu Mathematics

mcdsu MCDBiology

minsu Minorities

msmsu Museum Studies

mussu Music

phasu Pharmacy

phisu Philosophy

physu Physiology

polsu Political Science

psysu Psychology

refsu Reference

relsu Religious Studies

scisu Science

slasu Slavic Studies

socsu Sociology

spasu Spanish

spcsu Special Collections

swosu Women's Studies

thesu Theatre

Serial:

antsu Anthropology

 

artsu Art

 

arvsu Archives

 

asnsu Asian Studies

 

astsu Astronomy

 

biosu Biology

 

bussu Business

 

cdssu Communication Disorders

 

chesu Chemistry

 

clasu Classics

 

colsu Comparative Literature

 

comsu Communications

 

cscsu Computer Science

 

dessu Design

 

ecosu Economics

 

edusu Education

 

engsu Engineering

 

escsu Earth Science

 

filsu Film Studies

 

fresu French

 

geosu Geography

 

gersu German

 

glosu Global Warming

 

govsu Government Documents

 

hissu History

 

itasu Italian

 

jousu Journalism

 

juvsu Juvenile

 

kinsu Kinesiology

 

latsu Latin

 

libsu Library Science

 

linsu Linguistics

 

litsu Literature

 

mapsu Maps

 

matsu Mathematics

 

mcdsu MCDBiology

 

minsu Minorities

 

msmsu Museum Studies

 

mussu Music

 

phasu Pharmacy

 

phisu Philosophy

 

physu Physiology

 

polsu Political Science

 

psysu Psychology

 

refsu Reference

 

relsu Religious Studies

 

scisu Science

 

slasu Slavic Studies

 

socsu Sociology

 

spasu Spanish

 

spcsu Special Collections

 

swosu Women's Studies

 

thesu Theatre

 

undsu Undergraduate Studies

Order records (online)

2. Collections Development

Fund Request Form

3. Preservation

See Preservation Department for the following documents
Guidelines for Damaged Books

 

Binding Price Guidelines

 

Brittle Book Analysis Form and Procedure

 

Withdrawal of Boxed Items

4. Bibliographer's Assistant Guidelines and Form

1. A faculty bibliographer may seek an assistant to help with bibliographic responsibilities. Bibliographers will establish the parameters and the guidelines for the activities of the assistant.

The bibliographer, working with the staff member, and the staff member's supervisor will establish the number of hours that may be spent on collection development.

Duties may include, preservation activities, searching, sending orders to acquisitions, notifying patrons of availability, and other duties as assigned by the bibliographer.

Contact with the teaching or departmental faculty will remain the primary responsibility of the bibliographer.

Assistants will not routinely attend bibliographers meetings except when the faculty position is vacant. Assistants for these subjects will work with the Collection Development Librarian.

 

2. The bibliographer and the staff member must secure written permission using the attached form for the assignment from all appropriate supervisors. The bibliographers must inform the Collection Development Librarian of the arrangement.

 

3. The position is temporary, and serves at the request of the bibliographer. The relationship may be terminated by the bibliographer or the supervisor at any time.

a. If the position of bibliographer is vacant, the assistant may report to the Collection Development Librarian.

 

b. When an appropriate faculty member is hired or identified, the responsibilities for collection development in that area will go to the faculty member, and the relationship with the assistant will be reviewed.

4. Evaluation of performance as a bibliographer's assistant may be handled in one of two ways.

a. The duties may be written into a performance review as a goal for a specified amount of time. In this case the bibliographer will discuss the assistant's performance with the assistant's primary supervisor.

 

b. It may be treated as a voluntary effort, and not considered in a performance review.

 

c. The duties will not constitute overtime beyond a normal 40-hour week.

C. Policies

Collection Development Policy

The University Libraries will seek to collect, preserve, and provide access to materials in print and other physical and electronic formats to support the research, teaching, and service mission of the University. The Libraries will seek to select appropriate consortial involvements that will maximize the Libraries’ ability to acquire and access scholarly resources.

 

The Collection Development Policy of the University Libraries of the University of Colorado, Boulder, seeks to complement the Libraries’ Mission by providing to the University community materials and resources to support instruction, research and scholarship, and public service. A secondary objective will be to provide for Colorado residents resources to support individual, business, cultural, educational, governmental and other information needs. In addition, we hope to create a collection that will, through sharing, benefit the national and international higher education community.

This policy will be administered by means of collection

development policies formulated for specific subject areas in order to guide bibliographers in their decisions. These comprehensive documents, established in partnership with the faculty and user communities, will provide a foundation for a coordinated collection development program throughout the Libraries. These collections will be developed based on a continuing analysis of the evolving academic programs, research interests, user needs, and the strengths and weaknesses of the collections already in place. The University Libraries reserve the right to make the final decision on those materials and resources that will be acquired for or deselected from its collections.

 

In selecting materials, the Libraries fully subscribes to the Library Bill of Rights, issued by the American Library Association. Among other rights, this statement affirms that no materials shall be excluded because of the origin, background, or view on current and historical issues, and that censorship should be challenged.

Gifts-in-Kind Policy

1. Gifts-in-kind should meet the same selection criteria as purchases. While the gifts are free, the processing is expensive as well as the space in which to store them.

 

2. Once accepted, gifts become the property of the University Libraries. The Libraries reserves the right to dispose of each gift within state guidelines. Disposition includes retention and cataloging, sale, exchange, or discard.

 

3. It is usually not possible to promise special treatment for gifts, such as designated shelving or keeping the gift together. Exceptions may be discussed with Acquisitions, the Gifts Librarian, Collection Development, or Associate Director for Public Services. Special Collections Department and Archives Department maintain their own gift policies.

 

4. By law, assessment of the value of gifts must be the responsibility of the donor who must arrange for their own appraisals. The Libraries may assist by supplying names of qualified appraisers.

 

5. The Libraries requests that a listing of materials in a gift be submitted by the donor, especially for large gifts.

 

6. Generally donations of gifts-in-kind are delivered to the Libraries by the donor. If shipped, it is usually at donor's expense. Exceptions must be referred to the Gifts Librarian.

 

7. Gifts will be acknowledged by a letter from the Dean of the Libraries.

 

8. Gifts of money must be referred to the Gifts Librarian and the Development Officer.

 

9. Appropriate records of gifts accepted by the Libraries are maintained in the Acquisitions Department. Acquisitions must be informed of all gifts for tax purposes.

 

10. The Libraries will not accept as a part of its permanent collection those materials to which it cannot provide physical and intellectual access. Unique materials which are at immediate risk may be accepted on deposit for a term not to exceed five years, if the Dean approves the deposit in writing. Such materials will be transferred as soon as possible to the appropriate repositories.

D. PASCAL Policies