A. Overview and Personnel
Collection Development is one of the most important, if not the
most important, functions of a library. It can determine the standing
of a library among its peers and among its clientele. This clientele
must be considered at all times when decisions concerning collection
development are being made. In the case of UCB, the primary clients
are the University community — its students, faculty and
staff. Secondary clients are citizens of the state of Colorado.
UCB's CD program consists of a Faculty Director, Collection
Development, who reports to the Associate Director for Public Services;
Electronic Resources Librarian; Electronic Resources Management Librarian; bibliographers
from all Library departments; and bibliographer assistants who
also may be from any Library department. Contact information for these individuals can be found here.
Librarian reports to the Associate Director for Public Services.
This position is responsible for channeling monetary gifts received
within the Libraries through the University Foundation and assuring
that the donors’ wishes are honored.
B. Communication Mechanisms
The primary form of communication in Collection Development is
the monthly bibliographers’ meeting led by the Faculty Director,
Collection Development. This meeting usually takes place at 10am
on the second Thursday of each month in the Libraries’ meeting
room, N410. Representatives from Acquisitions, Preservation, Systems,
and any other relevant department will report on matters of interest
to bibliographers. If a bibliographer would like to have an issue
discussed, he or she should contact the Faculty Director, Collection
Development or the Associate Director for Public Services.
times, news and announcements of interest to bibliographers will
be distributed through email using the bibliographers’ listserv.
Recruitment for bibliographer positions is conducted both internally
and externally. In some cases bibliographic duties are a part of
the job description. In other situations, bibliographers may be
recruited from the faculty of the University Libraries. The successful
applicant is expected to integrate the bibliographic duties into
his or her present position. Thus, supervisors of successful applicants
must approve the new assignment.
D. Bibliographers’ Assistants
A faculty bibliographer may seek a staff member to help with bibliographic
responsibilities. Description and procedures concerning bibliographers’ assistants
may be found in the Appendix. Written
permission, using the form in the Appendix, must be obtained
from all appropriate supervisors, and the Faculty Director, Collection
Development, must be informed of all such arrangements. The position
is temporary and serves at the request of the bibliographer. The
relationship may be terminated at any time by any of the parties
Bibliographers will establish the parameters and guidelines for
the activities of the assistant. The bibliographer, working with
the staff member and the staff member’s supervisor, will
establish the number of hours that may be spent on collection development.
These hours may not constitute overtime beyond a normal 40-hour
week. Duties may include preservation activities, searching, sending
orders to Acquisitions, notifying patrons of availability, and
other duties as appropriate.
Contact with the teaching or departmental
faculty will remain the primary responsibility of the bibliographer.
Assistants will not routinely attend bibliographers’ meetings
but may do so if the bibliographer position becomes vacant. In
that event, the assistant will work with the Faculty Director,
Collection Development. When a new bibliographer is hired, the
relationship with the assistant will be reviewed.
The position of bibliographer’s assistant may be treated
as a voluntary effort and not evaluated. If the position is to
be evaluated, the bibliographer should inform the assistant’s
supervisor of the assistant’s performance either verbally
or in writing.
E. Performance Appraisal
F. Library Materials Budgets
The University, and therefore the Libraries, operates on a fiscal
year calendar; i.e., from July 1 through June 30 of the following
year. Early in the calendar year the Library Administration must
prepare and present a budget request for the upcoming fiscal year.
That request will consist of several parts but the largest will be
for the materials budget. The materials budget is what is used for
collection development as well as, in some cases, for access to and
storage of the collection.
Each fiscal year, when the amount which is designated for the
new materials budget is known, the Faculty Director, Collection
Development, will draft a new materials budget, taking into consideration
all fiscal commitments. The draft budget then goes to the Budget
Advisory Committee for review, then to the Dean of the Libraries
for final approval. The base amounts allocated for each discipline
are determined through an annual review of need and historical
From the budget assigned to each subject and administered
by a bibliographer, the bibliographer is expected to purchase ALL
new non-serial materials which includes approval, separate orders,
CDs, audio-visual, and other formats of materials.
A large portion of the materials budget must be designated to
ongoing serial subscriptions. If that portion must be reduced,
then the bibliographers will be faced with a serials cancellation
(See Appendix for abbreviations for monographic and serial funds.)
G. Bibliographers’ Budget Advisory Committee
The Bibliographers’ Budget Advisory Committee (BAC) is a standing
committee which exists to help and advise the Faculty Director, Collection
Development. The Committee members are appointed by the Faculty Director
and consist of a representative from each of the following groups
of bibliographers: Sciences, Humanities, Social Sciences, and Interdisciplinary.
The Faculty Director, Collection Development and the Faculty Director
for Acquisitions are standing members of the Committee. The Committee
meets as needed to consider budget matters as well as any other bibliographic