Trials

The University of Colorado at Boulder Libraries often evaluates electronic resources by requesting trial access to them. Libraries faculty and staff should submit a Trial Request Form to initiate a trial.

The University of Colorado at Boulder Libraries would appreciate your comments on the databases we have access to on a trial basis. Your response will help us determine how to allocate our resources for future electronic resource purchases. Click here to access the trial evaluation form.

Below is a workflow diagram illustrating the internal trial procedure:

Trials Protocol

Trial request initiated by bibliographers, consortia, or vendors
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Trial request form completed by bibliographer OR Heather/Linda
(depending on how request was initiated)
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Trial request form is submitted to both Linda and Heather
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Heather will alert Linda if the trial is not approved
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Linda contacts the vendor to establish the URL and the trial start and end dates
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Linda and/or Gloria creates the resource record in ERM for the license; if the request was not submitted by a bibliographer, Gloria will create a description for the trial
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In setting up the resource record, 2 ticklers will be created:

1.Three days prior to the end of the trial, Linda and the bibliographer will receive a tickler with the end date of the resource; this will allow the bibliographer time to alert Linda of any extension or changes to the trial end date - note: this first tickler can be customized to arrive earlier or later than the standard three days prior to the trial's end.

2. The day that the trial ends, a 2nd tickler will be sent to Linda, bibliographer, and Meredith

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Linda alerts Meredith of the trial and will forward her the submitted trial request form along with the URL and start/end dates
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Meredith adds the new trial to the trials page using the information provided by Linda/Gloria and bibliographer
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Two ticklers as described above are received
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Meredith will remove the trial from the trial page unless an extension has been granted
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Linda will suppress the resource record for the trial so it no longer appears in Chinook