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University Libraries > Libraries & Departments > Collection Development >
Trials
The University of Colorado at Boulder Libraries often evaluates electronic resources by requesting trial access to them. Libraries faculty and staff should submit a Trial Request Form to initiate a trial.
The University of Colorado at Boulder Libraries would appreciate your comments on the databases we have access to on a trial basis. Your response will help us determine how to allocate our resources for future electronic resource purchases. Click here to access the trial evaluation form.
Below is a workflow diagram illustrating the internal trial procedure:
Trials Protocol
Trial request initiated by bibliographers, consortia, or vendors
Trial request form completed by bibliographer OR Heather/Linda
Trial request form is submitted to both Linda and Heather
Heather will alert Linda if the trial is not approved
Linda contacts the vendor to establish the URL and the trial start and end dates
Linda and/or Gloria creates the resource record in ERM for the license; if the request was not submitted by a bibliographer, Gloria will create a description for the trial
In setting up the resource record, 2 ticklers will be created: 1.Three days prior to the end of the trial, Linda and the bibliographer will receive a tickler with the end date of the resource; this will allow the bibliographer time to alert Linda of any extension or changes to the trial end date - note: this first tickler can be customized to arrive earlier or later than the standard three days prior to the trial's end. 2. The day that the trial ends, a 2nd tickler will be sent to Linda, bibliographer, and Meredith ↓
Linda alerts Meredith of the trial and will forward her the submitted trial request form along with the URL and start/end dates
Meredith adds the new trial to the trials page using the information provided by Linda/Gloria and bibliographer
Two ticklers as described above are received
Meredith will remove the trial from the trial page unless an extension has been granted
Linda will suppress the resource record for the trial so it no longer appears in Chinook
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