Needs & Offers: Procedures for Withdrawing and Discarding
Revised April 2013
Before withdrawing material from your depository collection, remember libraries can only withdraw materials over 5 years old. Consider retaining titles on the Suggested Core Collections at http://www.fdlp.gov/corecollections.
Step 1: Materials that can be withdrawn without a list
If you are discarding a significant run, send a courtesy message to cogopub-l@ lists.colorado.edu. Someone else may want your run.
Send CD-ROMs with the following SuDocs stems to CU Boulder: C3, I, EP, NAS, or items with the words “Colorado” in the title to the attention Leanne Walther via courier or US Mail. The rest can be discarded. If you are discarding a significant number with SuDocs stems other than the ones mentioned above, send a courtesy message to firstname.lastname@example.org.
- Floppy disks
- Superseded versions
Find the instructions or the historic 2002 list.
(For example: Any separates, slip opinions, slip laws, or advance reports after receipt of the bound volumes or cumulating issues or products, reprints when you hold the original, etc. )
Step 2: Stems/Series to withdraw without listing
Step 3: Are you withdrawing hearings?
- Check CU's collection, using Chinook. If you do not find a record, send the hearing to CU. If you find a record, but the hearing does not say "available," send the hearing to us.
- Is the committee on the collection matrix?
Step 4: Anything left?
- If the answer is no, you may withdraw the remaining hearings
- If the answer is yes, contact Leanne with the stem, approximate number of items/shelves, and the date range. You may have to create a list. For instructions on creating a list, see the Creating Offers Lists page.
If you still have material left contact Leanne Walther with the stems you want to withdraw, the approximate number of items/shelves, and the date range. She will determine if you need to create a list. For instructions on creating a list, see the Creating Offers Lists page.
Whom Should I Contact if I Have Questions?