Preservation Department

Collections Emergency Planning and Response
Carl Stewart, 303-492-2249
We do emergency planning and lead the response to emergencies within the collections.

Emergency Plan for the University Libraries (3.8MB pdf document)
December 6, 2005

For Web -- PDF Format – Public access
Administrative-Access only Portions have been removed
Libraries Emergency Planning Committee

Collection Needs Assessment Project
Patricia Morris, 303-492-3849
Christine De Vries, 303-492-7724

The Preservation Department is undertaking a detailed preservation needs assessment of the collections throughout the Libraries. The process is designed to gather statistically valid data on the preservation treatments required to maintain the Libraries' collections over the long term. To accomplish this we have developed procedures and forms that enable properly trained student workers to gather consistent data under the supervision of staff. The primary tool for training students, providing consistent data, and documenting our decision-making process is an online manual, which includes a training form. You may review the manual's contents, which include a description of the project and its goals, definitions of terms used, and the forms we have developed by clicking the link below, which will take you to the manual's index page.

As the project continues, there will be more information on sampling techniques and new forms modified to accommodate non-book media concentrated in particular parts of the collections. The sampling process should be complete in 2008, and a report of our findings will be issued. In the meantime, we will post interim reports of our findings for each strata of the collection as we complete them.

Collection Needs Assessment Manual

Training Form

Norlin Library Facility Survey

Carl Stewart, 303-492-2249

Each library on campus is undergoing a broad preservation survey which examines the operation's procedures and the general condition of the collection areas with an eye to preservation of our collections. As part of this work, we extend environmental monitoring, identify and mitigate potential disaster risks, and educate the library staff and the respective building proctors to preservation concerns within each building.

A summary of the findings in Norlin Library is now available. Each branch's summary report will be posted as it is completed. The report for the Music Library will be available soon. Please contact Carl Stewart if you wish to review the complete report on each facility.

Binding & Marking
Mark Haury, 303-492-0934
We evaluate and prepare library books and journals for binding. Most of our binding is sent to a large commercial book binder. This unit puts the call number on the spines of the books that inhabit the library that George Norlin built.

Periodical Bundle Creation Information:

Binding Preparation (pdf)

Grip-Tite Tips (pdf)

LARS Overview (pdf)

LARS Periodicals (pdf)

Month, Name and Abbreviations (pdf)

Periodical Bundle Creation (pdf)

Periodical Marking Standards (pdf)

Spine Marking Standard Format (pdf)

Standard Format for Serials Item Records (pdf)

Bindery Information:

Shipment Preparation Instructions for Campus Departments (new Shipment Record layout) (pdf)

Shipment Preparation Instructions for Campus Departments (old Shipment Record layout) (pdf)

Book Repair
Kay Moller, 303-492-7724
We repair damaged books and make covers for small things like pamphlets.

Brittle Books Analysis and Collection Needs Assessment

Christine DeVries, 303-492-7724
We evaluate fragile books and find ways to preserve them for the future.

Brittle Books Program:
Brittle/Unbindable Books Procedure (pdf)
Brittle/Unbindable Books Flow Chart (pdf)
Brittle Books Analysis Form (Presv-BBI-QB) (pdf)

Policy and General Preservation Information
Pat Morris, 303-492-3849
Contact me for general information or questions about our policies.

More Information About What Our Preservation Department is Doing (ppt)
Print Subscriptions with Online Access (xls)