e-Reserves: Faculty Guidelines
Material submitted to us for electronic reserve must follow these basic guidelines:
- Each submission must include, as the first page, a completed
copy of our e-Reserve Cover Sheet (doc |
pdf). Do not include multiple articles
with multiple authors as a single submission.
- Please indicate on the cover sheet whether the CU Libraries
owns a copy of the original or not (or check ‘Don’t know’ if
- Each submission, whether in paper or electronic format, should be reviewed for quality/legibility, as the reserve staff cannot possibly review the many thousands of items processed each semester.
Please review the following guidelines to determine how much of a particular work (and what type of works) we are able to place on e-reserves based upon the UCB Libraries interpretation of Copyright Law:
- An entire work may be placed on e-Reserves
if it is in the public domain.
Works published before1923 and most government publications are in the public domain; their use is not subject to any copyright restrictions.
- Up to 25% of most other works may be placed on e-reserves, based upon
our interpretation of Fair Use.
In some instances, we may be able to place more than 25% on e-reserves, though requests to do so must be reviewed on a case-by-case basis
- For print journals, we will place one article per journal issue
on electronic reserves.
In some instances, we may be able to place additional articles from the same issue on reserve, though requests to do so must be reviewed on a case-by-case basis.
- For electronic journals subscribed to by the UCB Libraries, we
can generally create an e-reserves link to any number of articles.*
*Unless our license with the vendor specifically prohibits this.
Note that some materials cannot be placed on electronic reserves:
- Materials which are currently being marketed to students including textbooks, workbooks, and course packs.
Each course listing is limited to a total of 50 electronic items. This limit is necessary due to staffing and budgetary constraints. If more than 50 items are required, please contact the CU Bookstore about creating a "coursepack" for your class.
E-reserve items will only be kept on reserve for one semester unless the instructor makes a specific request to keep materials on for an additional semester. We do NOT place electronic materials on “permanent” reserve.
How to submit materials for Electronic Reserves
Instead of photocopying materials to bring to the Libraries, scan them according to specifications and then deliver the electronic file to us in one of the following ways:
Email the file as an attachment. Our address is: firstname.lastname@example.org.
We will scan materials into electronic files for you if you provide us with clean, single-sided photocopies. (We will not scan materials directly from books or journals; photocopies must be provided.) Since this is our lowest priority, turnaround time is significant: several weeks during the first part of each term. Please note that due to staffing limitations we do not scan directly from books or journals so you will need to provide photocopies of the material.
There are no firm deadlines, but in order to ensure that materials (whether electronic files or library books) are available to your students in a timely fashion, please try to adhere to the following schedule if at all possible:
Spring Semester: January 1st
Summer Sessions: May 1st
Fall Semester: August 1st
Physical Condition of Materials
It is very important to make certain that the material you have scanned is legible. We cannot possibly do quality-control checking on the thousands of items we receive for Reserves. Any student who complains about the legibility of Reserves materials will be asked to contact the course professor. Remember GIGO: "Garbage in, Garbage out!"
Reserve Processing Priorities
Materials that are submitted to us in electronic format; i.e., scanned by faculty or their assistants in advance. (For scanning specifications see http://ucblibraries.colorado.edu/reserves/specifications.htm)
Links to full-text articles available on-line through the Chinook catalog.
Links to faculty web pages.
Professors' personal books and library books that have been pulled from the stacks and brought to the Circulation Desk at Norlin Library.
Lists of library books, with call numbers supplied, that need to be pulled from the stacks before they can be placed on Reserve.
Clean, single-sided photocopies of articles, book chapters, etc. (We will not scan materials directly from books or journals; photocopies must be provided.) These will be scanned and placed on electronic reserve by our staff, but it is possible that there will be a delay of several weeks in the processing of these materials.