University Libraries > Libraries & Departments > Systems > Chinook Corner > ERM Local Documents

Fixed Fields in License (.l) Records
Version 3-7-2007

Field Number

Field Short Label

Description

Code is

Data in Field entered by

Limits

Examples or notes.

Populated by

220

ARCHIVES or Archival Rights (renamed from Archival Provisions)

Indicates whether or not the licensing organization provides archival rights for the resource.

alphanumeric

organization

Maximum code length: 1 character

Code Definitions

-        none

      n    No

      y    Yes

      u    Unknown

 

213

AUTO RENEW

Indicates whether or not the license is automatically renewed upon expiration.

alphanumeric

organization

Maximum code length: 1 character

Code Definitions

-        none

      n    No

      y    Yes

 

217

BRCH CURE PERIOD

Breach Cure Period

(Renamed from Breach Procedure)

Indicates period of time allowed to cure the breach.

integer

organization

Maximum code length: 2 characters

Note:  should be 2 characters

 

216

CHNG CONT  Changes to Contract

Specifies whether changes to contract are allowed during the subscription period.

alphanumeric

organization

Maximum code length: 1 character

CU will decide later.  Doesn’t make sense to Yem.

 

232

CONCRNT or Concurrent Users

The number of concurrent users allowed to access an electronic resource.

Integer

organization

Maximum code length: 4 characters

Use 9999 for unlimited users.

 

212

CONFIDENTL or Confidential

Defines how much, if any, of the license information is confidential. 

alphanumeric

organization

Maximum code length: 1 character

Code definitions

p   Price only

c   All confidential

n   No

u   Unknown

-    None

Generally “NO” unless specifically addressed in license.

 

222

DISABILITY or Disability Compliance.

Indicates whether or not the license guarantees access for disabled individuals.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

n   No

y   Yes

 

225

INDEMNIF
or Indemnification

Specifies who is held responsible for any legal issues that arise from use of the electronic resource.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

p

By Provider

w

By Institution

m

Mutual

u

Unknown

-    None

Don’t use this field.

 

226

LAW&VENUE

Identifies the preferred source for legal code to be cited in any legal action.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

c     Colorado

n

   U.S.

s

   Silent

u

   Unknown

 -    None     

 

242

LDATE
or Licensee Sign Date

Date when licensee signed the contract on behalf of the library.

month-day-year mm-dd-yyyy)

organization

Single entry in valid date format

Example:

12-16-2005

 

243

LDATE1
or Licensor Sign Date

Date when the licensor signed and completed the contract.

month-day-year mm-dd-yyyy)

organization

Single entry in valid date format

Example:

12-16-2005

 

244

LDATE2
or Contract Start Date

Date when license contract begins.

month-day-year mm-dd-yyyy)

organization

Single entry in valid date format

Example:

12-16-2005

 

245

LDATE3
or Contract End Date

Date when license contract ends.

month-day-year mm-dd-yyyy)

organization

Single entry in valid date format

Example:

12-16-2005

 

224

LIABILITY

Indicates if the license handles liability.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

n   No

y   Yes

 

229

ILL Rules

(Renamed from LCODE1
or License Code 1)

Indicates license provisions with respect to ILL.

N/A

organization

Maximum code length: 1 character

y = ILL  Any Format

n = No ILL
p = Print or fax
s = Special Requirements
- = None

 

230

LCODE2
or License Code 2

Field to be customized for use by the library. Call the Innovative Help Desk to customize these fields.

N/A

organization

Maximum code length: 1 character

N/A

 

231

LCODE3
or License Code 3

Field to be customized for use by the library. Call the Innovative Help Desk to customize these fields.

N/A

organization

Maximum code length: 1 character

N/A

 

219

PERPTL ACS
or Perpetual Access

Indicates if the license grants perpetual access, with no future licensing requirements.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

n   No

y   Yes

-    None

u   Unknown

 

214

STATUS

Indicates the status of the license.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

v  Valid

n   Negotiation

e   Expired

p   Send to pub

l    Sent to legal

s   Superceded

u   Unknown

 

228

SUPPRESS
or Suppression

Controls the display of the license in the Web OPAC.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

-   Display Normal

n   No Display

 

215

TYPE

Indicates the type of the license.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

-   None

x   Clickthru

c   Consortium

a   CU System

l    Limited site Lic.

y   Shrinkwrap

s   Site license

t    Trial

 

227

USER CONF
or User Confidentiality

Indicates whether or not the provider guarantees user confidentiality. 

alphanumeric

organization

Maximum code length: 1 character

Code definitions

n   No

y   Yes

-    None

u   Unknown

Use “UNKNOWN” when license does not address. 

 

221

WARRANTY

Indicates the type of warranty provided by the licensing organization.

alphanumeric

organization

Maximum code length: 1 character

Code definitions

f   Full

-  None

p  Partial

d  To Distribute

u  Unknown

Don’t use this field.

 

Bright Yellow = ERM defaults

Bright Pink = Relabeled fields or codes.

Aqua Blue = New codes or defaults.

Bright Green = Hold for later decision.