Fixed-length fields in ERM Resource (.e) records.
Version 11-18-2005 (updated 9-6-2007)

Field Number

 

Field Short Label

Description

Code is

Data entered in field by

Limits

Notes/Examples

206

 

ACCS PROV
or
ACCESS PROVIDER

Code identifying the organization that provides access to electronic publication. 

This field references the CONTACT CODE from a contact record, which links the contact record information to the resource record.

alphanumeric

Organization

Maximum length 5 characters

CU will define when we go through contact records.

262

 

CONSORTM
or CONSORTIUM

Consortium through which a resource has been purchases.

This field references the CONTACT CODE from a contact record, which links the contact record information to the resource record. 

alphanumeric

Organization

Maximum length 5 characters

CU will define when we go through contact records.

203

 

CNTRY
or COUNTRY

Country of publication

COUNTRY is based on the MARC 21 Code List of Countries, or ISO 3166/MA standard for UNIMARC systems.

Lowercase alphanumeric

Organization.

The system uses MARC country codes, which you can augment.

Maximum of 500 country codes. 

Maximum code length:

3 characters

CU will not use for most resources.  Information is already in the bib record.

Default is xxu U.S. (state not known)

210

 

COPYRIGHT/PUBLISHER

Code identifying the copyright holder for resource.

This field references the CONTACT CODE from a contact record, which links the contact record information to the resource record.

alphanumeric

Organization.

Maximum length 5 characters

CU will define when we go through contact records.

211

 

DATA PROV
or DATA PROVIDER

Firm or service that provides coverage information for batch loading.

This field references the CONTACT CODE from a contact record, which links the contact record information to the resource record. 

alphanumeric

Organization.

Maximum length 5 characters

CU will define when we go through contact records.

174

 

ECODE1 or Resource Code 1

Resource code defined by the library.

 

Organization

Maximum code length:

1 character.

CU will use for test records.

t=test record.

175

 

Cat Status  (formerly Resource Code 2)

Indicates cataloging status of resource record. 

 

Organization

Maximum code length:

1 character.

Values:

C=completed

-        =  none

S= Subjects Added

U= Unevaluated

176

 

Payment Code (Formerly Resource Code 3)

Indicates payment status.

 

Organization

Maximum code length:

1 character.

Values:

C=complimentary

F=Freely Avail

-        = none

P=Paid

S=Subset of Paid

177

 

ECODE4 or Resource Code 4

Resource code defined by the library.

 

Organization

Maximum code length:

1 character.

CU will hold for later decision.

179

 

ECODE6 or Resource Code 6

Resource code defined by the library

 

Organization

Maximum code length:

1 character.

CU will hold for later decision.

180

 

ECODE7 or Resource Code 7

Resource code defined by the library

 

Organization

Maximum code length:

1 character.

CU will hold for later decision.

181

 

ECODE8 or Resource Code 8

Resource code defined by the library

 

Organization

Maximum code length:

1 character.

CU will hold for later decision.

192

Ma

EDATE

Trial Begin Date

Date when trial begins.

mm-dd-yyyy

Organization

Single entry in valid date format.

 

193

 

EDATE1

Trial End Date

Date when trial use of the resource ends.

mm-dd-yyyy

Organization

Single entry in valid date format.

 

194

 

EDATE2

Renewal Date

Date when resource should be renewed.

mm-dd-yyyy

Organization

Single entry in valid date format.

 

195

 

EDATE3

Registration Date

Date when the library registered for a resource.

mm-dd-yyyy

Organization

Single entry in valid date format.

CU will use to indicate date an online registration form was completed or paper form faxed to publisher.

196

 

EDATE4

Activation Date

Date when electronic resource coverage begins.

mm-dd-yyyy

Organization

Single entry in valid date format.

 

197

 

EDATE5

Termination Date

Date when the electronic resource coverage ends.

mm-dd-yyyy

Organization

Single entry in valid date format.

Can be used for cancellations, transfer to a different platform/vendor.

202

 

LANG
or LANGUAGE

Language of the material.  LANGUUAGE is based on the MARC21 code list for languages.

alphabetic

Organization

Maximum of 800 language codes.

Maximum code length: 3 characters

CU will set UNDEFINED as the default.

179

 

PACKTYPE
or Full Text

(Long label is FULL TEXT.  Short label remains the system default.)

Package type for the electronic resource.

 

Organization

Maximum code length: 1 character

CODE DEFINITIONS:

- = NONE

C = FULL TEXT

N = NO FULL TEXT

P =  PARTIAL FT

D= DIG OBJECT

208

 

VENDOR

Code identifying the vendor for the resource.

This field references the VENDOR CODE from the vendor record, which links the vendor record information to the resource record.

Alphanumeric

Organization

Maximum code length: 5 character

CU will hold for later decision.

178

 

RESOURCE STATUS

Indicates the licensed status of the resource

Alphanumeric

Organization

CU will use and add additional codes.

Maximum code length: 

1 character

CODE DEFINITIONS

- = ACTIVE

C = CANCEL  W/ARCHIV

F = LIC NEGOT FAIL

I = INACTIVE

N = NEW REQUEST

O = ON ORDER

P = PENDING

L = LIC PENDING

R = REJECTED

T = ON TRIAL

U = TEMP UNAVAIL

Z = CANCELLED

172

 

RIGHTS  TYPE

Indices the type of the license rights for the resource.

Alphanumeric

Organization.

CU will add more local codes

Maximum code length:

1 character

CODE DEFINITIONS:

-  =  NOT EVALUATED (Use when there may be a license but we donŐt have a copy)

A = ARCHIVAL TERMS

C = COPYRIGHT

D = DEED YES

E = DEED NO

L = SIGNED LICENSE.

N = NO LICENSE REQ

P = PUBLIC DOMAIN

R = UNSIGNED REVU

U = Unknown

173

 

SUPPRESS

Controls the display of the resource in the web OPAC.

Alphanumeric

Organization.

Maximum code length: 1 character

CODE DEFINITIONS:

- = display normal.

N= no display

Bright Yellow = ERM defaults

Bright Pink = Relabeled fields or codes.

Aqua Blue = New codes or defaults.

Bright Green = Hold for later decision.