Version 8/8/2005

Variable-length Fields in Contact Records

The following table describes the variable-length fields found in contact records. Both the short label and default long label (if one exists) are shown.

Contact Record Fields

Field

Description

Field Group Tag or Default MARC Tag

Data in Field Entered by

Limits

Examples

 

PRIMARY ADDRESS

The primary address for the contact.

a

organization

Maximum 200 characters. Divided into up to 5 lines of 28 characters

nMidwest Library Service$11443 St. Charles Rock Road$Bridgeton, MO 63044

 

SECONDARY ADDRESS

A secondary, or alternate, address for the contact.

b

organization

Maximum 200 characters. Divided into up to 5 lines of 28 characters

bMidwest Lib Svc$P.O. Box 4418$Bridgeton, MO 63044-4418

 

CONTACT CODE

Unique identifier for the contact.

c

organization

Maximum 5 characters

c CU needs to develop a standardized format for creating codes. CU will create one code per contact and use Note 1 and Note 2 to add information about primary contacts (individuals) and sales and technical contacts.

 

EMAIL

Email address for the contact.

e

organization

Maximum 99 characters

eCKDexterHaven@mls.com

 

FAX

Fax number for the contact.

f

organization

Maximum 49 characters

f210-377-3672

 

OTHER CONTACT (Note 2 is the default)

Free text information related to the contact.

m

organization

Maximum 99 characters

Include:

        Name

        Function (eg. Sales or technical)

        Phone

        E-mail

 

 

PRIMARY CONTACT (Note 1 is the default.

Free text information related to the contact.

n

organization

Maximum 99 characters

Include:

        Name

        Function

        Phone

        E-mail

 

 

NOTE3

Free text information related to the contact.

o

organization

Maximum 99 characters

O Hold for later decision.

 

PHONE NUMBER

Phone number for the contact.

p

organization

Maximum 49 characters

p210-377-3700

 

CONTACT ROLE

Identifier for the role the contact plays in relationship to the resource.

r

organization

Maximum 49 characters

Options:

        Access Provider

        Publisher

        Copyright Holder

        Coverage Load

        Consortium

 

 

CONTACT NAME

Entity name for the contact.

t

organization

Maximum 49 characters

tMidwest Library Service

This is the name of the entity, group, or company. Contact information for individuals goes in PRIMARY or OTHER CONTACT fields.

 

URL

Web site address for the contact.

y

organization

Maximum 99 characters

yhttp://www.mls.com

 

REVISION HISTORY (Default is Special).

 

z

organization

Maximum 99 characters

Include:

        Initials

        Date

        Brief description of revision?

 

 


Bright Yellow = ERM defaults

 

Bright Pink = Relabeled fields or codes.

 

Aqua Blue = New codes or defaults.

 

Bright Green = Hold for later decision.