University Libraries > Libraries & Departments > Systems > Chinook Corner > ERM Task Force Minutes

Variable Length Fields in License Records
3-7-2007

Field

Description

Field Tag

Data Entered by

Limits

Examples

Populated by

AUTHENTICATION METHOD

Identification of how potential users are authenticated.

a

organization

Maximum 10,000 characters

IP Address

 

TICKLER LOG

Information from email reminders (ticklers), indicating when the reminder was sent and its content. This field includes the following information:

  • Name
  • Event Date
  • Fixed Field Date
  • Sent to
  • Subject
  • Header

c

organization

Maximum 10,000 characters

Activation Date$20030903$20030331$kzengen@iub.edu$Activation Date$This was activated before scheduled

 

CU ADDENDA

Indicates whether or not there is a CU addenda to a consortial license.

d

organization

Maximum 10,000 characters

The license is between GWLA and Annual Reviews.  We have a Memorandum of Agreement that Steve Fincher signed for CUB's agreement to terms of the license between the other 2 parties (with CUB being part of GWLA)

 

LICENSEE

Official name of the institution committed to the license contract.

e

organization

Maximum 10,000 characters

MV Field:

CU-B
CU System
GWLA
CARL
BCR
Statewide
UC-B/Law

Type in exceptions.

 

SITE DEFINITION

Description of locations served by the license.

f

organization

Maximum 10,000 characters

Business Library

 

SPECIAL TERMS

Description of particular or non-standard licensing terms.

i

organization

Maximum 10,000 characters

Addendum signed 5/20/03 for site definition and indemnification

When referring to license, specify section. 

 

REMOTE ACCESS

Description of how remote users access the licensed resource.

k

organization

Maximum 10,000 characters

Via Proxy 

Leave this blank unless the resource is included on the proxy.

 

NOTICE REQUIREMENT

Notice required to cancel subscription.

l

organization

Maximum 10,000 characters

30 days after legislature announces the budget of the new fiscal year affected by legislative funding.

 

LICENSE NOTES

Free text notes, pertaining to the license.

n

organization

Maximum 10,000 characters

Governed by Terms and Conditions and Rights and Responsibilities submitted with order.

Revision history.

 

NEGOTIATOR

Name of staff member who negotiated the license contract.

o

organization

Maximum 10,000 characters

Fong, Y.

 

LICENSOR

Name of company that granted the license.

r

organization

Maximum 10,000 characters

Dow Jones Reuters Business Interactive LLC

 

License Information (Patron)

Actions permitted by patron.

t

organization

Maximum 10,000 characters

Libraries will link to a general Terms of Use page that covers most instances.  Add unique terms as needed. 

Fair Use Rights Under Copyright Law
Display
Download limited portions
Print limited portions
Share for Scholarly purposes
Place on reserve, print
Place on reserve, electronic
Use for Course Packs
Link from an Institution website.

Terms of use page at http://libraries.colorado.edu/screens/termsofuse.html

AUTHORIZED USERS

Users (defined by user groups) who are permitted access to the electronic resource.

u

organization

Maximum 10,000 characters

Faculty
Staff
Students
Walk-In Users

Faculty, Staff, Students
Faculty, Staff, Students, Walk-In Users

 

TERMS OF USE NOTES (Patron)

 

v

organization

Maximum 10,000 characters

No Restrictions

 

TERMS OF USE (Staff)

Actions permitted by staff.

w

organization

Maximum 10,000 characters

See the ILL Rules in the fixed fields of license records for a list of codes relating to ILL.  Only include EXCEPTIONS to accepted ILL practice in this field.

Reserve print
Reserve secure electronic
Reserve electronic
Reserve any format
Reserve requires record keeping and/or reporting
Course pack, cost recovery only
Course pack, no restrictions
Digital Reference
Distance Education
Backup copy full content

 

TERMS OF USE NOTES (Staff)

 

x

organization

Maximum 10,000 characters

   

LICENSE LOCATION

Location (virtual or geographic) where the license is kept or maintained.

y

organization

Maximum 10,000 characters

Leave this blank until we have secure intranet with scanned license copies.

 

RESOURCE MANAGMT TICKLER

Information for email reminder specific to this resource record. Information in this field can include:

  • Name
  • Event Date
  • Fixed Field Date
  • Sent to
  • Subject
  • Header
  • Footer

z

organization

Maximum 10,000 characters

zActivation Date$20030903$20030331$kzengen@iub.edu$Activation Date$This was activated before scheduled.

 

Bright Yellow = ERM defaults

Bright Pink = Relabeled fields or codes.

Aqua Blue = New codes or defaults.

Bright Green = Hold for later decision.