ERM Implementation Team Minutes 5/31/2006
Callahan, Culshaw, Fong, Gobrecht, Helgoth, Jobe, Wakimoto,Wicht
reported that Allison and Kendra have created brief resource records for
packages that have a direct correlation to entries in SS, for example ABI
Inform Global. This will facilitate
coverage loads once SS MARC records have been loaded. They’re now working on brief records for
packages that don’t have a one-to-one correspondence between the bib
record and holdings in SS. Examples
of this include incomplete publisher packages. To create these records, they’re using
the 730 tracings and title shown in SS.
The next phase will be to create records for “orphans” such as Nature, Science, and the New
England Journal of Medicine that specific license, access, and use
restrictions. After a brief
discussion it was tentatively decided that the Libraries would NOT create
resource records for the remaining “orphan” titles that don’t have a license. In order to load MARC records from SS,
however, at some point in the future the Libraries should send SS a
spreadsheet listing all license-free titles that are stand-alone
order to keep track for workflow issues, it was suggested that E-Code 1
could be used to track status of a resource record from the Acquisitions
perspective, E-Code-2 would be used to track cataloging status. Helgoth will propose a list of values
for E-Code 1. Gobrecht (and
others?) will propose a list of values for E-Code 2. These should be communicated to the list
so that Jobe can update the appropriate definition document.
Brown-Jones will create a distribution list in Outlook for the full ERM
latest release from III includes a patch for the breach cure field in the
license record. Helgoth will update
the 15 or so license records and Jobe will update the documentation.
and Helgoth reported on their work with a CU-specific license worksheet
modeled on information presented at the NASIC preconference on mapping
license terms. Helgoth will continue to test its usability.
viewing the sample set of 500 SS MARC records, the coverage load group
identified one MARC tag (037) to eliminate from the records. She’s asked SS for a set of records for
JSTOR and BioOne. Delivery of this
record batch may have been delayed by the fact that CU-B has yet to signed
license or pay the invoice for the service. Fong will send an e-mail to the vendor.
reported that she had gotten some excellent information from Dao Gong of Michigan State University,
including a suggestion to change the 856 field to a 956 field in the
loader so that coverage holdings do not show up twice. Baia raised the question of what happens
in Prospector which led to a brief discussion of whether or not to send SS
records to Prospector. Baia agreed
to look at those issues.
suggested that CU-B might want to use the e-book loader for SS MARC
records since it seems to have worked in the test phase. Modifications to 856 and 956 fields
could be handled later using global update.
coverage-load subgroup is eager to load the MARC records so that they can
start playing around with coverage loads in ERM. After discussion, it was
decided to load all of the SS MARC records at once, but to do coverage
loads on a database-by-database basis.
Public Display Issues:
subgroup looked at a bib record and associated records for Ambio on the staging server. Callahan cautioned that the recent
installation of WebPacPro modified the look of records on the staging
server. Many design issues still
need to be worked out.
reported on her conversations with CSU.
According to them, the webpubdef controls the display of fields
above an imaginary “fold” in resource records. Wwwoptions controls the display of
fields below the “fold”. The public
display group still needs to make recommendations on which fields to
question of whether or not a library can choose to display different
fields in the catalog itself and in the A-Z and subject lists remains
unresolved. Wicht agreed to pursue
this question with III in a closely-related call that she still has open.
discussing the problems posed by a “MARC” view of resource records,
Callahan agreed to send a message to the III list about suppressing the
MARC display for this record type.
public display group would like additional members. Fong and Wakimoto agreed to ask others
on behalf of the committee.
The next full committee meeting is scheduled for July 5.