Summary of Public Display Group’s Progress
Three elements control public display: webpubdef,
wwwoptions, and style sheets.
- The webpub.def file is a text file
containing a series of entries that control the bibliographic and holdings
record display. (Manual p. 106019). Webpub.def is a Unix file that can be
edited with a text editor.
- The Web options (also called Web OPAC options) are a
variety of settings that control the look and functionality of your OPAC.
Web options reside in the WWWOPTIONS file. (Manual
- Style sheets allow the webmaster to change the
presentation (fonts, colors, spacing, etc.) of documents without changing
their HTML code.
At the present time, we’re controlling the display of the
following fields from the resource records with webpubdef:
Author (field a)
Resource Name (t)—Relabeled Database Title “Resource Name”
is probably confusing. Patrons are familiar with the word “title”.
Alternate Resource Name (x) —Relabeled Other Title “Resource
Name” is probably confusing. Patrons are familiar with the word “title”.
Local Subject (q)—Relabeled General Subject “Local
Subject” is probably meaningless to the patron.
Mode of Access (b)—Relabeled Notes The committee proposes
to use this field to display information previously designated for display in
the Public Note (f) field such as specialized system requirements, version
issues, any information that would go in a general note in the bib record.
Resource Advisory (k) Because webpubdef is a Unix file, this
field does not display to the public when the field is empty.
It’s possible to relabel fields in the public display using webpubdef. This
does not affect the field labels used in ERM. At some point we may wish to
harmonize labels for the sake of clarity.
Configuration of the ERM portion of webpubdef as of
At the present time, we’re controlling display of the
following fields from the license record with wwwoptions:
- Number of simultaneous users (Fixed field 232)
A-Z and Subject Page (preliminary work)
Results screen of title search by “A” in Find Articles
Display of resource record for Bioone.
Area of resource record controlled by wwwoptions:
General Guidelines page http://libraries.colorado.edu:2082/screens/guidelines.html
- Present the patron with one record for each resource.
After examining Bowling Green’s implementation of ERM in which both
records are displayed and linked, the committee concluded that display of
both records is confusing for users.
To accomplish the single display, the Libraries would need to suppress
either the bib record or the resource record. The resource record cannot
be suppressed from public view if it is used to populate the Subject and
A-Z lists. As a result, in most cases, the committee recommends that the
bib record be suppressed for resources at the collection or database
level. There may be a few exceptions to this proposed policy. Science,
a stand alone title with license, contact, and consortial purchasing
details, is one example. Although we need a resource record to manage
license and contact details, it would be unnecessarily confusing to the
patron to display a record for a single title in the Subject and A-Z
lists. It seems logical to suppress the resource record for one-off
titles such as Science to maintain consistency with the
presentation of bib records for individual serial titles.
- Add selected resource record fields to Chinook’s indexing:
Author (Resource): index in author and keyword indexes.
Resource name and alternate resource name: index in title and keyword
Description: index in keyword index.
Because the committee recommends suppression of bib records for most
resources, indexing these fields would enable discovery of resource
records from Subject and A-Z pages and the title, keyword, and author
searches—functionality that is available in the current implementation of
- Create resource records for free resources recommended by
bibliographers in order to make them available from the Subject and A-Z
lists as appropriate. Examples: DOAJ, Gallica, Making
Although this is a workflow issue, the committee believes that it is a
manageable one. Resource records for freely available websites would not
need to be linked to license and contact records. Necessary information
can often be gleaned from existing bib records and the website itself.
Furthermore, many of the fixed fields could be disregarded. Because some
free resources are included in the Serials Solutions database, it is
possible to create coverage loads for journal collections such as DOAJ
or Gallica. It would also be consistent with our recommendation to
suppress bib records in favor of resource records at the database or
- Create a link to a General Guidelines page by inserting
Guidelines visually by including <br> html code between phrases in
- Create links to tutorials and other supplementary
information in using the Notes field of the resource record.
At the present time, Find Articles and More includes two links when
appropriate: one for the resource and one for streaming video tutorials.
A link to the tutorial could be included in the Notes field with fairly
simple html coding.
- MARC display button on resource records. We thought we
had this fixed, but looking it still appears on the staging server.
Meredith will look into.
- Harmonizing field names used for public display
(controlled with webpubdef), in ERM itself and in documentation. John can
rename fields in ERM.
- Renaming selective fields in the resource and license
records. For example, renaming “Note” (variable field n in resource
records) to “Internal Note” to better reflect how it’s used in the system.
- Renaming of the “Resource Name” index that is available
from the search results screens of the Subject and A-Z page.
Some training issues if our recommendations are adopted:
- At the present time, Meredith can control the order in
which resources are linked in the subject pull-down menus of Find
Articles and More. Since all pages are generated dynamically, she
will not be able control the order in which they appear in the results
list when ERM goes live.
- At the present time, the entries in the subject lists in Find
Articles and More include brief descriptions. When ERM goes live,
the subject lists will provide a brief display. We will need to train
users to look at the complete record to enable them to make informed
database selections and to find tutorials and other supplementary
information. (Note: they’re already doing this for all searches of the